Employment
PTO Calculator
Estimate accrued paid time off. Change the inputs below and the estimate updates immediately.
Input
Your numbers
Calculated result
Annual PTO earned
104 hours
Remaining after used
80 hours
Equivalent 8-hour days
10 days
Estimate only. Verify important decisions with an appropriate professional or official source.
How to use it
A quick estimate, without the spreadsheet.
Inputs and units
Enter PTO earned each pay period, number of periods and hours already used.
Formula
Annual earned PTO = accrual per period × periods; remaining = earned − used; eight-hour days = remaining / 8.
Worked example
4 hours × 26 periods − 24 used hours leaves 80 hours, or ten eight-hour days.
Assumptions and limitations
Assumes constant accrual and no starting balance. Carryover caps, probation periods and employer policy rules are excluded. Negative remaining hours indicate usage above accrual.